How to Improve Open Office Spaces?

Read this article you will konw transform open office spaces with strategic design, fostering collaboration, privacy, and comfort for enhanced productivity and well-being.

acoustic solution for office space

Table of Contents

The history of open-plan offices can be traced back to Frank Lloyd Wright’s design in 1906, aimed at promoting collaboration and flexibility. Over time, this design concept has become the mainstream choice for modern workplaces. However, in recent years, criticism of open-plan office environments has grown, with the most prominent issues being distractions and noise affecting employee productivity and well-being.

According to a survey by Future Workplace, 99% of over 5,000 employees reported being distracted in open spaces, with 51% having difficulty answering phone calls and 48% struggling to concentrate.

In addressing this issue, it’s essential to recognize the advantages that open-plan offices bring while innovatively tackling the challenges they present. This article will explore how to improve open-plan office environments through a series of methods aimed at enhancing employee happiness and productivity.

To overcome these challenges, here are some ways to improve your open office space:

Providing Private Space

Providing employees with private spaces, such as small cubicles or individual offices, allows them to have some alone time and focus when needed.

Adding Soundproofing Facilities

Installing soundproofing wall panels, carpets, and noise-canceling headphones reduces noise disturbances, thus enhancing the comfort and focus in the workspace.And also :

free standing screen for office acoustic solution
  • Fabric-wrapped standalone screens can be moved as needed, serving both as soundproofing measures and privacy barriers.
Hanging baffle for office acoustic solution
  • Installing hanging panels made of sound-absorbing materials, such as acoustic foam or fabric, helps absorb ambient noise, providing a quieter working environment. Additionally, these panels can be hung above desks or on office walls, serving as decorative elements while improving sound insulation.

Creating Focus Areas

Establishing dedicated focus areas within the office is an important method to improve the open office environment. By providing a quiet working environment, employees can concentrate more easily on their tasks. These focus areas can take various forms, such as:

U shaped office workstation
  • Workstations: Adding partitions to each employee’s desk can create a relatively private workspace without disrupting the overall office layout. The partitions should be tall enough to block sightlines, thus creating a relatively private working space.

white office pod and office desk
  • Office pods: Providing enclosed spaces where employees can work alone helps minimize external distractions. These pods can be equipped with soundproofing materials and comfortable furniture, offering a quiet and private working environment.

Promoting Flexible Work

Allowing employees to choose flexible work hours and locations, such as remote work or flexible working hours, meets their individual needs and lifestyles.

Introducing Greenery

Adding green plants to the office can improve air quality, enhance employee mood and productivity, and also help reduce noise.

Utilizing Communication Tools

Using effective communication and collaboration tools, such as Slack, Microsoft Teams, or Trello, helps employees collaborate and communicate more effectively, reducing communication barriers in open office spaces.

Personalizing Workspaces

Allowing employees to choose flexible work hours and locations, such as remote work or flexible working hours, meets their individual needs and lifestyles.

Training Employees to Manage Distractions

Providing training to help employees manage distractions in open office environments, such as effectively using headphones or planning work time.

Regular Feedback Collection

Collecting regular feedback from employees on the open office space experience allows for timely adjustments and improvements to the work environment.

Providing Rest Areas

Creating comfortable rest areas with quiet soft furnishings allows employees to relax and recharge. These areas can be small relaxation rooms or corners with comfortable sofas and coffee machines.


Open office spaces foster vibrancy and innovation in the workplace, but consideration for employees’ individual needs and work habits is necessary. By implementing the above methods, we can improve open office spaces, enhance employee well-being, and productivity, thus creating a more ideal work environment.



Zoey Chan

Hi , I am the author of this article and I have been in this field for over 8 years. If you want to wholesale office furniture related products or office solutions, please feel free to ask me any questions.

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